In Fall of 2012, five states agreed to partner on a grant application to the EPA’s National Environmental Information Exchange Network (NEIEN) or Exchange Network (EN), for short, to fund the completion of the WaDE project infrastructure deployment within their home state agencies. In July of 2013, the grants were awarded and the partners received approval from the EPA to begin working on the project. This webpage is a central location for FY2013 EN Grant recipients to access and share information concerning their progress.
________________________________________________________________________________________________
WaDE/EN Grant Steering Committee Februry 2017 Meeting
February 2017 – Meeting Agenda
February 2017 Meeting Minutes
Meeting Summary: An overview of WaDE status, timelines for updates, and budgets were discussed. The new WaDE website was reviewed by the partners. The USGS WUDR program was also reviewed and a timeline for the FY2017 announcment discussed. Partners talked about who would be attending the 2017 Exchange Network conference in May.
Action Items:
- Discuss and revise GADs for various dataset inclusions, travel, and PEL adjustments – OWRB, WA-ECY, WSWC
- Deliverables check – all partners
- Make travel plans – All partners who are attending the EN conference
Meeting Materials:
________________________________________________________________________________________________
WaDE/EN Grant Steering Committee December 2016 Meeting
FY2013 WaDE-EN Grant Partner – December 2016 – Meeting Agenda
WaDE-EN Grant Partner December 2016 Meeting – Minutes – 12022016
Meeting Summary: An overview of WaDE status, timelines for updates, and what new datasets could be introduced into the states’ WaDE applications. A discussion on all partner deliverables was held. Budgets for the remaining funds need to be provided to TCEQ. WUDR program feedback was collected.
Action Items:
- Verify budget status – all partners
- Deliverables check – all partners
- Follow-up meetings with some partners for more data inclusion – WSWC
- Revise GAD/PEL for interns – WSWC
Meeting Materials:
________________________________________________________________________________________________
WaDE/EN Grant Steering Committee October 2016 Meeting
October 2016 Meeting Agenda
October 2016 Meeting Minutes
Meeting Summary: An overview of WaDE status, timelines for updates, and what new datasets could be introduced into the states’ WaDE applications. The group would like to identify a few use cases that show how to access data in WaDE and what can be done with the data. Budgets for the remaining funds need to be provided to TCEQ. All WaDE web services and components are now registered in ENDS and RCS, respectively.
Action Items:
- Budget updates from all partners – All partners
- Send EN Conference information to all partners – WSWC
Meeting Materials:
________________________________________________________________________________________________
WaDE/EN Grant Steering Committee August 2016 Meeting
August 2016 Meeting Agenda
August 2016 Meeting Minutes
Meeting Summary: Updates from all partners, overview from the WSWC Summer Meetings, a discussion on the ENDS registration process and completion of other grant requirements. The group also adopted a bi-monthly meeting schedule.
Action Items:
- Budget updates from all partners – All partners
- Get WaDE components on Github (or other) and RCS to fulfill grant requirements – WSWC
- Connect with TCEQ and WA-ECY to keep implementation on track – WSWC
Meeting Materials: N/A
________________________________________________________________________________________________
WaDE/EN Grant Steering Committee June 2016 Meeting
June 2016 Meeting Agenda
June 2016 Meeting Minutes
Meeting Summary: The partners talked about the WUDR program and what parts of the program were related to the WaDE effort. The group also adopted the proposed license agreement.
Action Items:
- Budget updates from all partners – All partners
- Talk to one of the partners about C++ implementation of the WaDE code – WSWC, WA
- Begin webservices registration in ENDS – WSWC
Meeting Materials:
________________________________________________________________________________________________
WaDE/EN Grant Steering Committee April 2016 Meeting
April 2016 Meeting Agenda
April 2016 Meeting Minutes
Meeting Summary: Partners celebrated the success that they’d had with implementation the prior month. Oklahoma and Oregon were added to the WaDE Central Portal. Each state provided an update on where they are in the project and their next steps. The partners discussed the licensing document, and the possibility of a grant period extension and hiring a summer intern. They also reviewed the Exchange Network Discovery Service (ENDS) registration process.
Action Items:
- Finalize GAD – WA
- Send in FSRs for Q12016 and GAD amendments – All Partners
- Begin EPA’s ENDS registration process – WSWC
- Review license agreement with possible adoption at May meeting in mind – All Partners
- Send in projections for possible grant period extension – All Partners
Meeting Materials:
________________________________________________________________________________________________
WaDE/EN Grant Steering Committee March 2016 Meeting
March 2016 Meeting Agenda
March 2016 Meeting Minutes
Meeting Summary: Partners gave an update on the status of their WaDE implementation. Various business items were discussed (e.g. travel, hiring, future meetings, extensions, etc.)
Action Items:
- Finalize GAD – WA
- Finish data extraction scripts and set up WaDE application, connect to Central Portal – OWRB
- Finish aggregated/summarized data extraction, connect to Central Portal – OWRD
- Fill out technical diagrams for TCEQ and send to Gayle and Susannah – Any remaining partners
- Review EPA’s ENDS registration process – WSWC
- Plan for demo with WGA in April – WSWC
Meeting Materials:
________________________________________________________________________________________________
WaDE/EN Grant Steering Committee February 2016 Meeting
February 2016 Meeting Agenda
February 2016 Meeting Minutes
Meeting Summary: Partners went over the process of submitting a reimbursement request to TCEQ. Each state provided an update on where they are in the project and their next steps. Travel to the next EN Conference was discussed. Licensing and wider release timelines were also discussed.
Action Items:
- Finish final contracts and GADs – WA
- Finish data extraction scripts and set up WaDE application, connect to Central Portal – OWRB
- Finish aggregated/summarized data extraction, connect to Central Portal – OWRD
- Fill out technical diagrams for TCEQ and send to Gayle and Susannah – Any remaining partners
- Review EPA’s ENDS registration process – WSWC
- Plan for demo with WGA in April – WSWC
Meeting Materials:
- Revised Meeting Minutes from October 2015 Meeting
- Draft WaDE Technical Diagrams for EN States
- Draft WaDE License Agreement
________________________________________________________________________________________________
WaDE/EN Grant Steering Committee December 2015 Meeting
There are no minutes for this meeting. Due to scheduling conflicts, a meeting was postponed until January and an email update on the status and progress of partners was issued.
Action Items:
- Execute contracts and GADs – WA
- Work on WaDE transfer with WGA (licensing) – WSWC
- Fill out technical diagrams for TCEQ – All state partners
Meeting Materials:
________________________________________________________________________________________________
October 23, 2015 – WaDE/EN Grant Steering Committee October 2015 Meeting
Action Items:
- Execute contracts and GADs – WA
- Work on WaDE transfer with WGA (licensing) – WSWC
- Fill out technical diagrams for TCEQ – All state partners
Meeting Materials:
Meeting Summary: Sara described the visit Updates on contracts were provided by members. Kickstart visits with the remaining states were discussed. Sara also gave an update on the network set up for access to WaDE servers, licensing progress, and filling out technical diagrams for grant task 2.1.
________________________________________________________________________________________________
September 8, 2015 – WaDE/EN Grant Steering Committee September 2015 Meeting
September 2015 Meeting Minutes
Action Items:
- Execute contracts and GADs
- Configure WSWC servers for WaDE access – WSWC
- Work on WaDE transfer with WGA (licensing) – WSWC
- Fill out technical diagrams for TCEQ – All state partners
Meeting Materials:
Meeting Summary: Updates on contracts were provided by members. Kickstart visits with the remaining states were discussed. Sara also gave an update on the network set up for access to WaDE servers, licensing progress, and filling out technical diagrams for grant task 2.1.
________________________________________________________________________________________________
July 29, 2015 – WaDE/EN Grant Steering Committee July 2015 Meeting
Action Items:
- Execute contracts and GADs – OK, WA, OR (OR is done!! yay!)
- Configure WSWC network for VPN and Postgres access – WSWC (done!! yay!)
- Work on WaDE transfer with WGA (licensing) – WSWC
- Fill out technical diagrams for TCEQ – All state partners
Meeting Materials:
Meeting Summary: Options for adding line items to the GAD to accommodate diverse billing were discussed. Partners discussed their progress since June, and Sara talked about the “jumpstart” visit with Idaho Water Resources Department. The group discussed network set up for access to WaDE servers, licensing progress, and filling out technical diagrams for grant task 2.1.
________________________________________________________________________________________________
June 29, 2015 – WaDE/EN Grant Steering Committee June 2015 Meeting
Action Items:
- Execute contracts and GADs – OK, WA
- Configure WSWC servers for secure connections – WSWC
- Work on WaDE transfer with WGA (licensing) – WSWC
- Fill out technical diagrams for TCEQ – All state partners
Meeting Materials:
Meeting Summary: WSWC presented a revised GAD document that gives the partners greater flexibility in spending, and also provided an alternate approach to RedHat’s OpenShift cloud platform. The technical diagrams for Task 2.1 were discussed.
________________________________________________________________________________________________
May 15, 2015 – WaDE/EN Grant Steering Committee May 2015 Meeting
Action Items:
- Use the GAD/PEL and WSWC’s completed contract to finish the state partner GAD/PEL and other attachments – all partner agencies
- Work with WGA to transfer WaDE components – WSWC.
- Draft license agreement based on NetDMR license – WSWC.
- Draft technical diagrams per Task 2.1 – WSWC.
Meeting Materials:
Meeting Summary: Steering Committee members gave updates on their contract completion. Sara showed partners where to go next to get started with the WaDE components. Sara gave a demonstration of the revised WaDE beta portal. The group also discussed licensing issues.
________________________________________________________________________________________________
March 10, 2015 – 11am MT (10amPT, 12pm CT) – WaDE/EN Grant Steering Committee March 2015 Meeting
Action Items:
- Use the GAD/PEL and WSWC’s completed contract to finish the state partner GAD/PEL and other attachments – all partner agencies
- Post the RedHat Cost Analysis Spreadsheet to the website – WSWC
Meeting Materials:
- RedHat Cost Estimator Worksheet (.xlsx)
- Exchange Network 2015 Conference in Philadelphia, Pa – Sept. 29th – Oct. 1st
Meeting Summary: Steering Committee members discussed next steps to completing their respective contracts and gave an update for their states. All partners gave an update and an estimated timeline for deployment. New deployment updates and the new WaDE interface were discussed. The EN Conference in September was discussed.
________________________________________________________________________________________________
January 26, 2015 – 2pm MT (1pmPT, 3pm PT) – WaDE/EN Grant Steering Committee January 2015 Meeting
Action Items:
- Use the GAD/PEL and WSWC’s completed contract to finish the state partner GAD/PEL and other attachments – all partner agencies
- Set up a webinar with ID and OK to review RedHat pricing.
- Send RedHat User Guide out to partners.
Meeting Materials:
- BSD and GPL Licensing Whitepaper – A comparison of the BSD/GPL licenses.
- NetDMR Licensing Information
Meeting Summary: Steering Committee members discussed next steps to completing their respective contracts and gave an update for their states. Sara agreed to set up a webinar to discuss cloud option pricing. Adoption of a NetDMR-like license for the WaDE project components by WSWC was also discussed briefly.
________________________________________________________________________________________________
Nov. 11, 2014 – 2pm MDT (1pmPDT, 3pm PDT) – WaDE/EN Grant Steering Committee November Meeting
Action Items:
- Contact Jurgen/Gayle for the state partner contract docs – all partner agencies
- Use the GAD/PEL and WSWC’s completed contract to finish the state partner GAD/PEL and other attachments – all partner agencies
- Create a WSWC GitHub repository and update the RedHat User Guide with that information. Send to partners. Sara
- Send/post the GPL/BSD/NetDMR licensing information. Sara/Jurgen
- Upload all meeting materials to the group’s website. Sara
- Set up a webinar with OWRB for RedHat option demo. Sara/Lindy
Meeting Materials:
- RedHat User Guide (this is based on RedHat’s GitHub repository. Sara will be recreating the repository on a WSWC GitHub repo and will edit the User Guide to reflect this change.)
- BSD and GPL Licensing Whitepaper – A comparison of the BSD/GPL licenses.
- NetDMR Licensing Information
Meeting Summary: Steering Committee members discussed next steps to completing their respective contracts. Sara demonstrated the cloud option for the WaDE database setup that was created by RedHat. The pros and cons of this approach were discussed. A discussion of possible licenses to apply to the WaDE software code was held.
________________________________________________________________________________________________
Sept. 9, 2014 – 2pm MDT (1pmPDT, 3pm PDT) – WaDE/EN Grant Steering Committee September Meeting
Action Items:
- Review soon-to-be-distributed TCEQ legal contract and modify as needed. Set up one-on-one appts. with TCEQ legal team – all partner agencies
- Use the GAD Outline document and WSWC’s sample GAD to fill out the attachment – all partner agencies
- Update Postgres database and code for Proof of Concept Redhat demonstration – WSWC
- Get the QARF/QAPP expectations from EPA in writing – TCEQ
- Get clarification on ‘Indirect Costs’ with EPA (in writing?) – TCEQ
Meeting Materials:
- Texas Payee ID Number (TIN) Form (.pdf)
- TCEQ – State Partner – WaDE Grant Agreement – Third Draft (.docx)
- Stuctural Requirements for GAD – 2nd Draft (.docx)
- WSWC’s Proposed List of Tasks (.xlsx)
Meeting Summary: Steering Committee members discussed a proof of concept for a cloud implementation of the WaDE database with Redhat. They also reviewed the most recent revisions to the main grant agreement and the GAD outline attachment, using WSWC’s GAD as a sample.
________________________________________________________________________________________________
July 28, 2014 – 1pm MDT (12pmPDT, 2pm PDT) – WaDE/EN Grant Steering Committee July Meeting
Action Items:
- Review TCEQ legal contract and modify as needed AND set up one-on-one appts. with TCEQ legal team – all partner agencies
- Finalize a template PGA document – TCEQ
- Use the PGA template and master tasklist to fill out a PGA – all partner agencies
- Get the QARF/QAPP issue resolved with EPA in writing – TCEQ
- Get clarification on ‘Indirect Costs’ with EPA (in writing?) – TCEQ
Meeting Materials:
- Texas Payee ID Number (TIN) Form (.pdf)
- Revised TCEQ Legal Contract (.docx)
- PGA Master Tasklist (.xlsx)
Meeting Summary: Steering Committee members discussed revisions to the Grant Agreement and setting up appointments with TCEQ to complete the contract revisions. A draft PEL and PGA were reviewed by members and explained by TCEQ. Need for QARF/QAPP sections to be reviewed was discussed, as well as EPA’s ‘Indirect Costs.’ Wyoming’s deployment experience so far was discussed. The status of an Oracle database was also discussed. GIS-enhancements to the WaDE schema were also discussed.
________________________________________________________________________________________________
June 4, 2014 – 10am MDT (9amPDT, 11am PDT) – WaDE/EN Grant Steering Committee June Meeting
Action Items:
- Review TCEQ legal contract and modify as needed, set up one-on-one appts. with TCEQ legal team – all partner agencies
- Develop a template PGA document – TCEQ
- Use the PGA template and master tasklist to fill out a PGA – all partner agencies
Meeting Materials:
- Final Steering Committee Charter (.docx)
- Texas Payee ID Number (TIN) Form (.pdf)
- Revised TCEQ Legal Contract (.docx)
- PGA Master Tasklist (.xlsx)
Meeting Summary: Steering Committee members discussed filling out the few remaining items of information needed to complete the TCEQ legal contract arrangements. WSWC discussed their efforts to get a contract in place with the TCEQ legal team. A tour of the online WaDE deployment documentation was given.
________________________________________________________________________________________________
April 21, 2014 – 11am MST (10am PST, 12pm CST) – WaDE/EN Grant Steering Committee April Meeting
Action Items:
- Provide contact information for legal/contract and billing representatives, etc. – all partner agencies
- Submit your Texas Identification Number application – all partner agencies
- Review TCEQ legal contract and modify as needed – all partner agencies
- Develop a template PGA document – TCEQ
- Use the PGA template and master tasklist to fill out a PGA – all partner agencies
Meeting Materials:
- Final Steering Committee Charter (.docx)
- Texas Payee ID Number (TIN) Form (.pdf)
- Revised TCEQ Legal Contract (.docx)
- PGA Master Tasklist (.xlsx)
Meeting Summary: Steering Committee members discussed filling out the few remaining items of information needed to complete the TCEQ legal contract arrangements. They will provide contacts and the TIN form. They will review the revised legal contract and submit comments and questions back to TCEQ. If the states would like to start on the PGA appendix, they can use the PGA master tasklist.
________________________________________________________________________________________________
February 20, 2014 – 1pm MST (12pm PST, 2pm CST) – WaDE/EN Grant Steering Committee February Meeting
Action Items:
- Review the Draft Steering Committee Charter and send any comments/change requests to Sara and Jurgen – All Partner Agencies
- Provide contact information for legal or contract representatives within each state agency that can interface with TCEQ on customizing the template legal contract – All Partner Agencies
- Edit the TCEQ legal contract to include a preamble, a checklist of requirements, clarify the formatting for the EPA (federal) compliance section and TCEQ’s requirements, strip out any language referring to tasks that were not necessary (GAD, etc.), include a glossary of acronyms – TCEQ
- Develop a template PGA document and a master list of PGA tasks – TCEQ and WSWC
Meeting Materials:
- Draft Steering Committee Charter (.docx) – Feb. Version
- TCEQ/State/WSWC Template Legal Contract – Revisions by TCEQ (will be posted when available)
- PGA Template – TCEQ (will be posted when available)
- PGA Master Tasklist (.xlsx)
Meeting Summary: Steering Committee members discussed the EN Conference in February and reviewed their presentation. Questions about TCEQ’s legal documents were addressed. TCEQ will provide revisions based on meeting attendees’ feedback and also provide a template Proposed Grant Activity (PGA) document. WSWC will review state partner tasks and assemble a PGA Master Tasklist that the partners can select from for ease of PGA development.
________________________________________________________________________________________________
January 8, 2014 – 3pm MST (2pm PST, 4pm CST) – WaDE/EN Grant Partner January Meeting
Action Items:
- Review the Draft Steering Committee Charter and send any comments/change requests to Sara and Jurgen (please “track changes” in the Word doc) – All Partner Agencies
- Provide contact information for legal or contract representatives within each state agency that can interface with TCEQ on customizing the template legal contract – All Partner Agencies
- Minutes and meeting materials, including the detail tasklist and WaDE SQL database backup file, to be posted on the grant partners’ webpage – WSWC
Meeting Materials:
- Draft Steering Committee Charter (.docx)
- Texas Payee ID Number Form (.pdf)
- TCEQ/State/WSWC Template Legal Contract – Comprehensive Document (.pdf)
- TCEQ/State/WSWC Template Legal Contract – Customizable Portion (.docx)
- Contract Cost Budget (.docx)
- Sample WaDE Tasklist and Timeline (.pdf)
- WaDE Backup File (WaDE_Jan17_2014_BU.zip – 1.2MB) (Note: This database is still being refined and will undergo further change as the deployments get underway. Please ONLY use this database to get an idea of what the data-mapping phase entails.)
Meeting Summary: Steering Committee voting members were identified and the draft charter circulated. Documents for the legal arrangements necessary for the WaDE work to proceed were reviewed. Utah was added as an official grant partner. The 2014 EN Conference in February in Philadelphia, PA was discussed. The next meeting will be held in mid-February.
________________________________________________________________________________________________
September 6, 2013 – 11am MDT (10am PDT, 12pm CDT) – FY 2013 Water Data Exchange (WaDE)/Exchange Network “Grant Received” Meeting with Partner States
Action Items:
- Finalize internal review of draft contracts and distribute to grant partner agencies – Assigned to TCEQ
- Identify/confirm staff for participation on Steering Committee – Assigned to all partner agencies
- Identify/confirm legal, contracting and accounts receivable staff for administrative tasks identified in grant workplan – Assigned to all partner agencies
- Identify/confirm technical staff (tech lead) and programmatic staff (water SMEs) that will perform more technical tasks identified in grant workplan – Assigned to all partner agencies
- Draft project plan (.mpp) and distribute to partner agencies – Assigned to TCEQ
- Draft steering Committee Charter and distribute to partner agencies – Assigned to TCEQ and WSWC
- Identify location (website) for project collaboration and documentation – e.g. meeting minutes, links to project documentation, Powerpoint presentations, Action Items, etc. – Assigned to WSWC
Meeting Materials:
- Powerpoint Presentation
- Visual Communication Diagram
- Current Data Exchange Template (DET) .xlsx file for v.02
- Current Data Exchange Schema .xsd file for v.02 schema validation, etc.
- Draft Project Plan .mpp file for MS Project (small PDF | expanded PDF)
- Draft legal contract .pdf file (pending)
All other WaDE project “Draft Items” may be found here.
Meeting Summary: Sara presented a brief timeline of WaDE development and the current status of the EN grant partners’ sub-awards and timelines. Jurgen discussed the need for the contracts to be in place before any technical tasks could be tackled, and the need to find staff members to fulfill “Roles” on the Steering Committee. Draft contracts will be sent out and steering committee meeting scheduled. There were questions from the group about virtual nodes, use of contractors, the current status of the WaDE project schema development, whether the EN framework would be utilized fully, and how/whether federal agency data would be incorporated into the project. For more details, please read the minutes posted above.